• Request for Information from Potential Subrecipients

    NeighborImpact Housing Stabilization Fiscal Year 2026-2027


  • 2303 SW First Street Redmond, OR 97756 • tel 541.548.2380 • fax 541.548.6013 • www.neighborimpact.org.


    If you require accommodation for impairment, disability, language barrier, etc., please contact NeighborImpact at 541-548-2380 or email: reception@neighborimpact.org

    Overview:
    NeighborImpact is committed to sharing the public resources we receive in recognition that a system is as strong as its partners. It is a foundational principle of our organization to work collaboratively with the entire nonprofit sector to meet the needs of the vulnerable. NeighborImpact plans to pass through a portion of our total federal and state awards during the 2026-2027 fiscal year.

    In order to assess the viability of a subrecipient partnership, NeighborImpact has issued this Request for Information (“RFI”). This RFI consists of a questionnaire and a request for documentation. Through this information, NeighborImpact will be able to assess your organization’s compatibility for a potential subrecipient partnership.
    This information is a necessary step for any potential subrecipient awards under state and federal regulations including 2 CFR 200.332.

    All interested organizations should complete this RFI by June 10, 2026 or send a request for an extension.

  • Introduction

  • May 8, 2026
     
    To our valued partners,  
     
    This subrecipient cycle continues our goal of supporting your budget cycle planning for regular operation and seasonal needs.  We continue to use the online format to ensure all elements required for award and contract execution are complete at the time of submission, which in turn allows us to make contracts and award information available in a timelier manner.   

     

    To further support our partners, we will offer training this year to better familiarize all current and potential subrecipients of our programs.  We recognize that contract language may not be the most accessible to everyone and have developed this training to better meet the needs of our partners and increase the transparency of all required elements of accepting this funding.  It is important to note that the program requirements from our funders would be transferred to you, as a NeighborImpact subrecipient should your RFI be selected for an award.  
    As an agency, we acknowledge that the Request for Information (RFI) is quite lengthy and possibly intimidating. Please do not let this discourage you from completing it. We are here to support and guide you through the development of your RFI and budget.   


    The Master Subrecipient Agreement (MSA) is reminiscent of the contract that NeighborImpact operates under for our state funds. We have transferred all the state and federal requirements to this document. It may seem excessive, but we feel that this is an introduction to these regulations with built-in support systems. Our hope is that this will create some familiarity for your team prior to engaging in this type of contract directly with a larger state or federal funding entity. If you are accustomed to these types of agreements, it is just another lengthy contract.  
    The purpose behind a singular agreement is to accommodate the multiple funding streams that NeighborImpact has begun to pass through to our regional partners. This is to reduce confusion created by initiating a separate contract for each funding stream.  


    Our approach will be to perform a risk assessment upon review of the submitted RFIs and supporting documentation. The risk level assigned to each agency is simply NeighborImpact anticipating the frequency of monitoring and need for technical assistance. The risk assessment and monitoring are required processes for subrecipient awards under state and federal regulations including 2 CFR 200.332.  We will continue our practices initiated last year with the issuance of a singular MSA for each agency containing a Not-To-Exceed (NTE) limit and then offering each individual funding award with a program exhibit, outlining specific award amounts, timelines, and programmatic requirements. Please note that our funders continue to prioritize data collection requirements, which translates to a requirement that any entity under MSA with NeighborImpact Housing Stabilization must use the current Homeless Management Information System (HMIS) platform for data collection. As a result, we will not be able to fully execute an MSA with an agency without an updated Agency Agreement and at least one User Agreement on file with NeighborImpact. There will be an exception for Victims Service Providers, as required by law. 
    We greatly appreciate your feedback around this process and your continued partnership as we support our Central Oregonian neighbors together.  
     


    Warm regards,  
    Autumn Camreta
    Director, Housing and Homeless Services
    NeighborImpact 

  • General Information

  • Format: (000) 000-0000.

  • Management Information

  • When did this person assume their current role?*
     - -
  • When did this person assume their current role?*
     - -
  • When did this person assume their current role?*
     - -

  • Prior Award Experience

  • Does the organization have prior experience working with NeighborImpact?*
  • Since when?*
     - -
  • Does the organization have prior experience working with state funding?*
  • Does the organization have prior experience working with federal funding?*
  • Does the organization have a Unique Entity ID on sam.gov?*

  • Audit History and Internal Controls

  • Did your organization spend more than $1,000,000 in federal grant funds last fiscal year?*
  • Was an audit performed in accordance with 2 CFR 200, Subpart F - Audit Requirements?*
  • Is your organization currently undergoing any open governmental inquiries, investigations, or enforcement actions?*
  • Does the organization maintain procedures to ensure the physical security of equipment, inventories, cash, and other assets?*
  • Does the organization have a written document retention and destruction policy?*
  • Does the organization have a written conflict of interest policy?*
  • Does the organization have a cybersecurity plan?*

  • Financial Recordkeeping

  • Does your organization maintain audited financial statements?*
  • Are unaudited financial statements prepared in accordance with Generally Accepted Accounting Principles*
  • When was the last financial statement audit conducted?*
     - -
  • Does the organization have dedicated finance and accounting personnel?*
  • Does the organization have employees trained in Generally Accepted Accounting Principles (GAAP)?*
  • Does the organization have employees trained in Uniform Grant Guidance?*

  • Financial and Accounting Systems

  • When was the current accounting system implemented? *
     - -
  • Does the accounting system track expenses by cost category?*
  • Does the accounting system track expenses by location?*
  • Does the system use a cash-based or an accrual-based method of accounting?*

  • Documentation of Personnel Expenses

  • Does the organization maintain payroll records?*
  • Does the organization maintain an updated employee roster with names and job titles?*
  • Does the organization maintain a time and effort recordkeeping system?*

  • Homeless Services Recordkeeping

  • Does your organization enter information into the Homeless Management Information System (HMIS), or other system?*
  • Does your organization have a dedicated person (employee or volunteer) entering information into HMIS?*
  • Do you generate reports from the HMIS system?*
  • Do you need additional training on the HMIS systems?*

  • Recordkeeping for Non-recurring Expenses

  • Do you maintain receipts for non-recurring expenses?*
  • Does your accounting system assign non-recurring expenses to a cost category?*
  • Does your organization have a policy of authorization procedure for non-recurring expenses?*
  • Does your organization use company credit cards?*
  • Does your organization have a credit card policy?*
  • Does your organization issue gift cards?*
  • Does your organization have a gift card policy?*

  • Culture, Belonging, Outreach and Engagement Policies and Procedures

  • Does the organization have a non-discrimination policy in place?
  • Does your organization currently have policies in place to promote culture and belonging during the hiring process?
  • Does your organization seek diversity in board members and leadership staff?
  • Do employees of your organization participate in trainings regarding non-discrimination and/or culture, belonging outreach, and engagement?
  • Does your organization currently serve diverse populations and/or make efforts to ensure all populations have equal access to services?

  • 2026-2027 Fiscal Year Planning

  • Does your organization plan to operate a shelter?*
  • Does your organization provide services seasonally or throughout the year?*
  • Does your shelter require guests to sign a lease or occupancy agreement?*
  • Does your shelter require guests to pay rent or fees in exchange for services?*
  • Do you have any new or special projects under consideration for the current fiscal year?*

  • 2026-2027 Fiscal Year Match Planning

  • Some of the funds NeighborImpact passes through to community partners require match funds up to 100%.  Will your organization be able to meet this requirement in the 2026-2027 fiscal year?*
  • Please select the sources you intend to match your request with from the list below.  Select all that apply.*

  • Funding Request

  • Is the project you are applying funds to already in HMIS?
  • Which allowable cost categories are you requesting funding for?  Select all that apply.*

  • Document Request

  • Are you a new or returning subrecipient?*
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  • Does your organization file form 990 or 990 EZ?*
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  • Has your organization completed an audit or financial review in the past three years?*
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  • Have any government agencies (Inspector General, State or local government auditors, etc.) performed any audits, examinations, or monitoring procedures of your organization in the past three years?*
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